Using the Daily Banking Report

Sealing your banking every day is good practice for multiple reasons:

1. Your banking batches will be smaller and with fewer transactions in them. This will make them easier to deal with during your regular banking tasks.
2. Once a banking batch is sealed it cannot be edited. This will mean that transactions cannot be adjusted, minimising discrepancies between your Genie banking records, and statements from your bank.
3. If you accept deposits from your patients, these must be sealed into a banking batch before they can be applied to an invoice. Making a habit of sealing your banking everyday means you won’t have to worry about whether the payment needs to be sealed first before you can apply deposits.

Used to restrict transactions displayed so that only one bank account’s transactions will show. This would commonly be used in a multi-doctor practice where different doctors have different bank codes.

The default date displayed will be the date of the earliest receipted transaction for the current banking batch. Only used when you need to see transactions starting at a specific date. Selecting a date in the calendar window will take you to the earliest batch with a transaction with your selected start date in it.

Gives the total of each payment type in a pop up window.

If you bill GST, this shows the breakdown of GST in the batch. This is only used if you bank GST separately.

If you have sealed a banking batch and then deleted payments that were included in this batch, they will not print on the Payment and GST Report. This is because the Payment and GST Report is built from payments that actually exist in Genie, not from the sealed batch records. 

Note: This GST report is NOT used for taxation purposes. Instead use the ‘GST Report’ located in File > Maintenance and Reports > Practice Analysis

For more on charging GST, please refer to the Charging GST article.

Used to mark the displayed transactions as reconciled. This allows you to separate reconciled and unreconciled transactions using the  radio button.

Used to seal the current batch without printing the banking report. This process is irreversible.

Used to display only transactions prior to the specified date. This would commonly be used when you come in on a Monday and find that the batch was not sealed on Friday. Entering Friday's date in the Show Until Date field will allow you to seal Friday's transactions without sealing Monday's transactions.

Once you have reconciled and you are ready to go to the bank, you can press the printer icon to print the Banking Report. The window below will appear:

This window will allow you to specify how many copies of this report you would like to print, and whether you would like to print EFTPOS separately. Once you have printed this, Genie will remind you to seal your banking, if it hasn't already been sealed:

To move forward and backward through your batches, click on the forward and backward arrows  at the top of the Banking Report window.

1. Print a report to reconcile against the till by clicking the print icon. When prompted, select the number of required deposit slips. If preferred, tick the EFTPOS and Direct Deposits separately checkbox to print these on a separate page. A separate report is generated for each bank account.
2. Using this report, reconcile Genie’s records against the till. The easiest way to do this is to use the  button as this displays the total of each payment type (Cash, Cheque, EFT)

Note: If the wrong payment type has been allocated (e.g. EFTPOS instead of cash) double-click on the relevant bank record and select the correct type from the Payment Type menu.

3. When reconciliation is complete (i.e. Genie’s banking matches with your till/EFTPOS terminals) click on the  button. This seals off the current batch so that any further receipts will go into the next batch. Sealing a batch is irreversible. Once sealed, payments cannot be removed from that batch.

If you don’t bank every day but still want to reconcile the till, follow the procedure detailed below.

On day one:

1. Print the report and reconcile it with the till.
2. Click the  button to mark the displayed records as having been reconciled.
3. Bundle the monies with the bank deposit slip.

On subsequent days:

1. Click the  radio button to display all payments that haven’t been reconciled.
2. Print the report and reconcile with the till.
3. Click the  button to mark the displayed records as having been reconciled.
4. Bundle the monies with the bank deposit slip

On banking day:

1. Click the  radio button to display all payments that haven’t been reconciled.
2. Print the report and reconcile with the till.
3. Click the  radio button to display all payments for day one, two, and three onwards.
4. Click the  button.
5. Take all bundles of deposits to the bank.

Note: If you forget to seal the batch, click on the  button, enter the date the banking was meant to be sealed, and click .