The use of macros within Genie can be an enormous time saver and can see you progress from being somebody who previously entered their text one slow keystroke at a time to somebody whom the most proficient typists will envy!
Before you begin
Before you take the first step in becoming the envy of your colleagues you should consider what phrases or words you find yourself constantly having to type into Genie. It could be as simple as single words like 'Appointment' or it could be full sentences like 'Normal skin check. Advised to always wear sunscreen when outside. Avoid sun between 9am and 3pm. Review in 12 months'. Note these common terms down and think about what shorthand you could easily associate with these terms to make the most of your macros.
Where to add a Macro
Macros can be added and modified from three main areas in Genie.
1. From within a letter writing window by selecting the Macros menu and choosing Edit Macros or Add Selected Text:
2. From within a consultation record by selecting the Macros button at the bottom of the window:
3. From within a procedure record by selecting the Macros button at the bottom of the window:
How to add a Macro
Within the Macros list you can then select the 'Add' button to bring up a window to input your new macro details. In the Code field you should type the shorthand that you wish to use that will expand out to your full text in future. In the 'Macros Add' box you should enter the text that you would like the shorthand to expand to. Macros can be made available to everybody within a practice or to individual users. It is recommended that the majority of your macros would be made available only to the user who has created them. Doing so will help avoid baffling your colleagues who can't work out why every time they type one particular word or phrase a lot of undesired text is appearing on their screen!
If you are already within a letter and wish to create a new macro you can consider highlighting existing text and creating a macro by selecting the Macro menu then choosing 'Add Selected Text'. You will be prompted to enter a code for your new macro - enter your desired code and select OK. The next time you type this shorthand the code will automatically expand to display the full text of your macro. Please note that adding macros via this method will mean the macro is available to all users by default.
There is a myriad of places within Genie where you can harness the power of macros. These are listed below:
- In a letter
- In a consultation note
- In the SMS Reminders window
- In a task
- In an email
- In the Pre-op Notes, Finding, Technique and Post-op fields of a Procedure record
- In the clinical scratchpad
- In the Family History field
- In the authority indication field and notes on a script
- In the body and subject of a task
- In the Past History Notes field
- In the text and large text fields within checklists
- In a patient memo
- In the note field of the 'add item to invoice' window
- In a text field within the Drawing Module
- In the Execute Command window
- In Antenatal Notes
- In the input boxes of a Care Plan
- In the Notes field of a Current Problem
- In a text document (e.g. Patient Notes)
- In the Eye Examination Interview Reason, Family History, Personal History, Medication
- In the Eye Examination Notes, Extra Tests, Contact Lens History Note, Diagnosis, Plan
- In the Service Text for an IMC Invoice
- In the Reason field of a radiology request
- In the Reason field of a pathology request
- In the Comments field of the IVF Freeze Detail window
- In the Comments and thaw dates field of the IVF Semen Freeze window
- In the Comments field of the IVF Thaw Detail window
- In the IVF Treatment Cycle OPU Details Comments, Future plans, Laboratory Comments, Embryo Tracking Comments and Pregnancy Ultrasound Comments fields
- In the IVF Ultrasound Right Ovary, Left Ovary, Endometrium, Comment fields
- In the Lesion Notes field
- In the Obstetric History Notes field
- In the Pregnancy Problems and Risk Factors, Notes/Plan, Antenatal Notes, Additional Antenatal Notes, Delivery Notes, Postnatal Notes and Tags fields
- In the Semen Analysis Comments field
- In the Semen Prep Pre-Comments and Post-Comments fields
- In the UV Treatment Comments field
- Prompt for single line of text input window
- Prompt for block of text input window
Apart from the obvious use of Macros to save you typing large volumes of text there are a number of other clever ways you can utilise this feature within Genie. Below are some examples of use for you to consider:
To fix spelling mistakes
Are you somebody who always find themselves making the same spelling mistake over and over? Macros may just become your new best friend. If you always find yourself typing 'hte' instead of 'the' simply create a macro with code hte and macro of the. Then voila - every time you inevitably type the incorrect spelling Genie will fix your mistake for you! No need to constantly go back and manually correct the entry or wait until the spellcheck identifies where you went wrong.
To include jump points in your letters
If you find yourself regularly typing letters that contain the same basic content for each patient with slight adjustments you can use macros that contain jump points to make your letter typing a breeze.
|aywb||As you would be aware this is her ** pregnancy|
|mumandbub||Mother and baby had an uncomplicated postpartum course. They were discharged home on day **, having commenced breastfeeding|
To quickly tell patients the doctor is running late
It's not unusual for a doctor to run behind schedule and for a receptionist to need to be able to notify those patients who may be affected. You can utilise macros in conjunction with the SMS reminder system to quickly and easily let these patients know to come in a little later so you don't have a waiting room full of angry patients.
|SMSLate||Our apologies but Dr Smith is running late due to a medical emergency. Please arrive an hour after your original appointment time or call 07 3870 4085 to reschedule.|
In addition to creating your own macros from scratch Genie has the option to utilise some in-built functionality to automatically insert particular dates into anywhere that you can utilise macros. A list of the date fields you can utilise is below. Please note the code you use is entirely up to you, as long as the text you enter in the Macro box exactly matches the below entries.
|Code||Macro||Text to be displayed||Example|
|tdl||<tdl>||Today's date in long format||Sunday, 1 January 2017|
|tml||<tml>||Tomorrow's date in long format||Monday, 2 January 2017|
|ydl||<ydl>||Yesterday's date in long format||Saturday, 31 December 2016|