You can create a bulk bill (Medicare) or DVA (Department of Veterans' Affairs) invoice for a patient from either the appointment book (Open > Appointments) or the patient list (Open > Patients).
- Search
for your patient in the appointment book or the patient list. - Highlight the patient and click the invoice button
or Ctrl / Cmd + I to open the new invoice window. - Change the account type in the top-left to either Bulk Bill or DVA.
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If you regularly bulk bill Medicare or DVA patients, you can automatically set the appropriate account type when creating a new invoice. Open the patient's demographics |
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window and choose either of the Bulk Bill or DVA options from the Account Type drop-down, then click Save.- Use the
button to add the relevant MBS items to your invoice. In the resultant window, type the item number and press the Tab key or click out of the field to populate the item description and fee.
If the provider has specified any items to charge, these will be displayed in the Item/s to Charge box. Clicking Add Item to Invoice will automatically add these items. - When adding each item, apply any Medicare Online Overrides if applicable.
- Add any relevant service text in the Note field and ensure the Service Date and Time are correct.
If you are invoicing multiple items, ensure that either the Multiple Item Rule (MPR) or the Diagnostic Imaging Multiple Service Rule (DIMSR) is applied using the buttons on the right.- If you are billing for an assistant or as an assistant, follow the steps in our Assistant Invoicing guide.
- Before saving, double-check the invoice to ensure all details are correct, including the Referring Doctor, Practice Name, and Site of Service drop-downs in the main invoice window.
- Click Save or Print.
The button will show Save or Print depending on if the "DVA Claims" / "Medicare DB4" checkbox is ticked in File > Printing Preferences.
You can then either transmit this invoice to Medicare electronically through Genie using Medicare Web Services, or send it manually.