How do I add a new billing item?

Navigate to Open > Billing Items and click the blue plus icon to add a new billing item.

Add the item details

Item Number	The item number is an alphanumeric field. It is recommended to keep your custom item numbers to 10 characters or less to ensure the entire item appears on printed invoices.
Item Description	This is a description of the item that will appear on your printed invoices. If you are adding a new MBS item manually, you can copy and paste the description for the item as documented on MBS Online.
MBS Group	This applies to MBS items only and will be populated automatically when downloading the latest Medicare schedule. If you are adding a new MBS item manually, Alt/Option + click on the words MBS Group to add the relevant group as documented on MBS Online.
Category	This field may be completed automatically for majority of MBS items, or custom categories can be added if required.
Usual Time (mins)	This field is used to give a general indication of time spent on a particular service. This value is not related to the Time Spent field on invoices, but instead can be referenced when subtotaling the Item Report by time.
Anaes. Units	This will apply to anaesthetic items and is used to indicate the units of anaesthesia.
Assistant Billable	This will allow a surgical assistant fee to be calculated for this item and will be ticked by default for any applicable MBS items.
Display in List of Commonly Used Items	The item will be available when clicking the quick invoice icon, and will appear in the Send Items / Items to Charge window.
Manage Stock	If you have the stock module activated, this checkbox will mark the item as stock and allow it to be managed in the Stock Control.
Multiple Procedure Rule Apples to This Item	This specifies whether this item is to be factored into multiple procedure rule calculations.
This Item Includes GST in the Price	The appropriate GST percentage of the item fee will be designated as GST any time this item is invoiced.
Always an Inpatient Procedure	The Inpatient checkbox will be ticked by default when adding this item to an invoice.

Add a fund

For MBS items, health funds will be added in the bottom-left table once you update the health fund fee schedules. To add a fund that isn't appearing for this item, choose the fund from the Add a Fund drop-down, then perform a slow double-click in the Fee column to add in the appropriate fee.

You can alternatively perform a slow double-click in the % Schedule column for derived items to enter in a percentage - e.g. for an assistant item such as 51303.

Add a fee

Perform a slow double-click against any of the fee types in the bottom-right to enter or edit the amount.

When specifying a fee for a custom item, ensure you take into account the This Item Includes GST in the Price checkbox. If this ticked, the fee entered should be GST-inclusive and vice-versa.

Click Save to save your new item.