Navigate toand click the blue plus icon to add a new billing item.
Add the item details
|Item Number||The item number is an alphanumeric field. It is recommended to keep your custom item numbers to 10 characters or less to ensure the entire item appears on printed invoices.|
|Item Description||This is a description of the item that will appear on your printed invoices. If you are adding a new MBS item manually, you can copy and paste the description for the item as documented on MBS Online.|
|MBS Group||This applies to MBS items only and will be populated automatically when downloading the latest Medicare schedule. If you are adding a new MBS item manually, Alt/Option + click on the words MBS Group to add the relevant group as documented on MBS Online.|
|Category||This field may be completed automatically for majority of MBS items, or custom categories can be added if required.|
|Usual Time (mins)||This field is used to give a general indication of time spent on a particular service. This value is not related to the Time Spent field on invoices, but instead can be referenced when subtotaling the Item Report by time.|
|Anaes. Units||This will apply to anaesthetic items and is used to indicate the units of anaesthesia.|
|Assistant Billable||This will allow a surgical assistant fee to be calculated for this item and will be ticked by default for any applicable MBS items.|
|Display in List of Commonly Used Items||The item will be available when clicking the quick invoice icon, and will appear in the Send Items / Items to Charge window.|
|Manage Stock||If you have the stock module activated, this checkbox will mark the item as stock and allow it to be managed in the Stock Control.|
|Multiple Procedure Rule Apples to This Item||This specifies whether this item is to be factored into multiple procedure rule calculations.|
|This Item Includes GST in the Price||The appropriate GST percentage of the item fee will be designated as GST any time this item is invoiced.|
|Always an Inpatient Procedure||The Inpatient checkbox will be ticked by default when adding this item to an invoice.|
Add a fund
For MBS items, health funds will be added in the bottom-left table once you update the health fund fee schedules. To add a fund that isn't appearing for this item, choose the fund from the Add a Fund drop-down, then perform a slow double-click in the Fee column to add in the appropriate fee.
You can alternatively perform a slow double-click in the % Schedule column for derived items to enter in a percentage - e.g. for an assistant item such as 51303.
Add a fee
Perform a slow double-click against any of the fee types in the bottom-right to enter or edit the amount.
When specifying a fee for a custom item, ensure you take into account the This Item Includes GST in the Price checkbox. If this ticked, the fee entered should be GST-inclusive and vice-versa.
Click Save to save your new item.