How do I apply a deposit to an invoice / receipt?

When invoicing and receipting in Genie, you can apply a deposit that was previously accepted for a patient or organisation.

Any deposits accepted must be sealed in a banking batch before they are applied to an invoice or receipt. If you do not do this, your recorded deposits will be inaccurate in your financial reports.

Once you create an invoice (Billing > Invoice) and add your billing item/s, click the button at the bottom of the invoicing window and you will be prompted to select a deposit to apply.

Tick the checkbox next to the applicable deposit/s and click OK.

If the deposit is equal to the amount billed, the invoice can be receipted and will be shown as fully paid. If the deposit is for more than the amount owing, Genie will alert you that the remaining deposit amount will be adjusted.

In the subsequent Receipt window, the selected deposit/s will be entered into the payment type that it was originally accepted as.

When applying a deposit to an invoice you should receipt any additional payments in a separate receipt.

If you have already created the invoice for the patient previously, you can apply the deposit by navigating to Billing > Receipt or Billing > Receipt by Invoice Number. and using the button in the receipting window.