While using Database Replication and Offsite Logging has many benefits, there are some limitations when it comes to using your Genie while offsite.
Offsite Logging only deals with patient's clinical data - it does not log any billing entries. This doesn't mean you can't generate invoices and receipts while offsite. You can still do this, however, it will not be captured in the logging process so these will need to be re-created in your live database manually.
Not all clinical data can be logged. The table below shows which records can be added, deleted or modified.
Please note: As a general rule, offsite logging should not be used to create templates, menus and checklists. It is primarily designed for reviewing and modifying existing patient information, and should not be used to set up your practice workflows and procedures while away from the practice.
Area of Genie
|Any Billing or Account Holders||NO||NO||NO|
|Address Book Letters||NO||NO||NO|
|Allergy Choice List||NO||NO||NO|
|Correspondence (outgoing)||YES *||NO||YES|
|Documents (not letters)||YES||YES||YES|
|Healthshare||YES **||YES **||YES **|
|Images & Attachments||NO||NO||NO|
|Laboratory Doctor Codes||NO||NO||NO|
|Look Lists e.g. Dosage||NO||NO||NO|
|My Health Record Information||NO||NO||NO|
|Pathology / Radiology Requests||NO||YES||NO|
|Pathology Tests List||NO||NO||NO|
|Social & Family History||YES||NO||NO|
|Sites of Service||NO||NO||NO|
|*||CCs on letters are not logged and will need to be reinserted in the main database. They will be noted at the bottom of the letter but will not be recognised by Genie as a CC until reselected.|
|**||To use Healthshare while offsite, the offsite computer must be connected to the internet.|
|***||Pending Procedures linked to appointments made during offsite logging will need to be re-linked to appointments once the logs are imported into the live database. Procedures created directly from appointments will be imported.|
- New patient records can only be added from Open > Patients. New patients cannot be added from the Appointment Book. Existing demographics information cannot be changed - only new information added to an empty field in the demographics window will be logged.
- Changes made to appointments will only be logged if "Import changes to appts modified offsite" is ticked in File > Practice Preferences > Miscellaneous.
Please note: This will still not affect any appointment schedules that have been created or modified while offsite, these will not be logged.
- If Appointment Types are created while Offsite Logging, it is important to recreate the Appointment Type when connected back to the live database. The previously selected Appointment Type colour will be automatically assigned to this Type when recreated.
- Any Merged Letter Templates (golden pages) or Referral Reply Letters (red quill) templates that are created offsite should be saved to the computer using the File > Save As option on the template. When connected to the live database using Genie Client, these can be imported using the File > Open option when creating a new template.