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Here at Genie we are excited to release the newest product in our suite of Advanced Extras - Specialist Bookings, powered by HotDoc. This tool will enable your patients to book appointments at your practice via the HotDoc website or app. These appointment bookings will then seamlessly integrate into your Genie Appointment Book, freeing up time in your day while allowing you to continue to deliver exceptional patient care.
Before you begin
If you have any questions regarding HotDoc configuration or you would like to speak to our Sales team about setting up HotDoc in your practice, please visit our website.
The following steps are required to be completed to ensure Genie is configured correctly to use Specialist Bookings correctly.
In order to successfully utilise this new product, you will need to be on the latest version of Genie. When you are on the latest version, there will be a component that runs on your server that helps sync your Genie appointments with the HotDoc system. Please see our updating Genie article for instructions on how to do this.
Click on the button within your Genie Appointment Book to open the Advanced Extras window in your default web browser. If you are currently using Online Patient Registration, click on the cog option in the top-left to open the settings window. If you do not currently use any Advanced Extras as of yet, you should see the below settings window upon clicking the Advanced Extras button.
Click the Enabled button to enable Specialist Bookings in Genie.
In order for appointments to sync automatically into your Genie Appointment Book, you will need to ensure the following two steps have been completed.
In the Appointment Book, navigate up to the Type drop-down and choose Modify.
Within the window that appears, choose which appointment type/s you wish to be visible to patients on the HotDoc system. If you would like to create a new appointment type specifically for online patients, click the Add Type button. With the appointment type highlighted, ensure the Make Available Online checkbox has been ticked, then click OK to close this window.
Once your appointment types are available online, you can schedule them in your Appointment Book at a time convenient to your doctors. These can be set up as either Appointment Schedules or Non-patient Appointment Types.
You can switch to the scheduler view by clicking the icon in your Appointment Book. For further steps on how to set up your appointment book, please see the below articles for assistance.
After you have configured your Genie software, you can begin to set up your HotDoc Dashboard and Sidebar so you are ready for patients to book appointments online.