If your provider starts working at a new practice site or hospital, you will need to add this location into Genie. This will allow you to bill services at this location, as well as assign it to procedures and appointments.
Before you begin
Make sure you have all the relevant information for the new room / hospital before you try and add it into Genie. This can include:
- Doctor's provider number
- Facility ID
- Location Specific Practice Number (LSPN)
If you will be claiming to Medicare from this location, you will need to ensure that the new provider number is linked to your minor ID (GEN number) by contacting Medicare.
For Billing as a Site of Service
In order to be able to select your new room on invoices for billing, you will need to add this to the Practice Sites tab of the doctor's User Preferences.
- Navigate to File > All User Preferences and double-click on the doctor's name to open their preferences.
- Click into the Practice Sites tab.
- In this window you can add a new site by clicking the blue plus sign icon
and filling in the details that appear, including the doctor's provider number at the site, facility ID or LSPN if applicable.
You will need to have a facility ID entered if you wish to use this new site for claiming inpatient services, either through Medicare (bulk bill) or ECLIPSE.
Once you've added in this information, you can select the site on your invoices. To do this, create an invoice as normal and add in the item numbers you would like to bill. Once these have been added you should see a Site of Service drop down menu as seen below:
For Procedures as a Hospital
This section is if you need to add a new hospital to apply to your procedures and / or appointment book.
- Navigate to Appts > Appt Preferences > Column Order and Rooms.
- To add the hospital, click the blue plus sign at the top of the Rooms list on the right hand side.
Once you've added the hospital to the list and saved out, it will then appear in the Hospital drop down menu when creating your procedures:
Your new hospital will also appear in the Room drop down menu at the top of the Appointment Book:
This can be used to assign a room to an appointment you would like to have booked in a certain location.