When you start working from a new practice site or hospital, it can be difficult to know how to add this into Genie in order for you to be able to select this on invoices for billing, add it to a procedure as a hospital, or even assign this as a room for appointments. This article is designed to help you configuring these new practice sites/hospitals so you will be ready to use them successfully throughout Genie.
Before you begin
It's a good idea to confirm with the new room/hospital you're adding that you have all the information you'll need, and that this information is correct. This includes things like the doctor's provider number at the location, facility ID (if applicable) and LSPN (location specific practice number). If you're going to be doing any Medicare claiming at this location, you will also need to ensure you have spoken with Medicare (1800 700 199) and linked the doctor's provider number to your GEN number (Medicare minor ID).
In order to be able to select your new room on invoices for billing, you will need to add this to the Practice Sites tab of the doctor's User Preferences. This can be found by going to File > All User Preferences , double clicking on the doctor's name to open their preferences, and clicking the Practice Sites tab. In this window you can add a new site by clicking the blue plus sign icon and filling in the details that appear, including the doctor's provider number at the site, facility ID or LSPN if applicable.
Please note: In order to use this new site for billing through ECLIPSE, you will need to have a facility ID entered, as this is a requirement for ECLIPSE billing.
Once you've added in this information, you can select the site on your invoices. To do this, create an invoice as normal and add in the item numbers you would like to bill. Once these have been added you should see a Site of Service drop down menu as seen below:
To add a new hospital for your procedures, from your appointment book you can go to Appts > Appt Preferences > Column Order and Rooms. To add the hospital, click the blue plus sign at the top of the Rooms list on the right hand side. Once you've added the hospital to the list and saved out, it will then appear in the Hospital drop down menu when creating your procedures:
Your new hospital will also appear in the Room drop down menu at the top of the Appointment Book:
This can be used to assign a room to an appointment you would like to have booked in a certain location.