You can use Genie to keep a record of your patients' vaccinations in their clinical file. These can then be transmitted through Medicare Web Services to the Australian Immunisation Register.
Before you begin
To use the Vaccinations area of the Clinical module, your practice type must be set (File > Set Practice Type) to one of the following:
Open a patient's clinical file and navigate to either the Other tab (large clinical window) or the Social tab depending on your clinical window set up.
Click on the Vaccinations drop-down menu and select the vaccination or vaccination set.
When you select a vaccine or set (sets are denoted by * in the list), the window below will open for the vaccination(s) you are adding.
Fill in the relevant details for the vaccine you are administering. In Genie v9.4.6 and above, you can now enter the Serial No of the vaccine if required.
Ticking Transmit to AIR will allow the vaccination to be batched for transmission to the Australian Immunisation Register. Vaccinations can be transmitted in a batch via the AIR Immunisations window, accessible from the Daily tab in File > Maintenance and Reports. For more information on how to do this, please see our AIR Transmissions article.
The Add to Consult Notes button creates a consult record in the patient’s contact list showing that the vaccination was administered.
Once a vaccination has been saved to a patient’s record, it can be deleted by right-clicking it and selecting Delete Item.
Click the Edit Vaccinations button in any patient’s clinical window to open the Edit Vaccines window. This will allow you to create and modify vaccine sets, and ensure that your list of vaccines is up to date.
If a vaccine you need is not present in the current list, it can be added in two ways. To add the missing vaccine manually, click the Add Vaccine button. A window will appear prompting you to enter a Vaccine Name, Vaccine Code, and (if applicable) ICPC Code for the new vaccine. Enter this information and click Save to create the vaccine.
Please note: If you need to transmit the new vaccine to AIR, the correct Vaccine Code must be entered in this window. A list of AIR vaccine codes can be found on the Department of Human Services website.
To download any new or missing vaccines automatically, click the Update button. Genie will check for any updates and add missing vaccines to the list as appropriate.
Any vaccine in the list on the left of this window can be modified by double-clicking it, and deleted by highlighting it and clicking the Delete Vaccine button.
Editing Vaccine Sets
Vaccine sets can be created for any groups of vaccines that need to be administered at the same time – for example, to help you manage childhood immunisation schedules.
Click the Add Set button to create a new vaccine set. Genie will prompt you to enter a name for the set. Enter a name and click OK.
Once the set has been created, add vaccines to it by clicking and dragging them from the list on the left onto the appropriate set on the right. If you make a mistake, vaccines can be removed from a set by right-clicking the set and clicking the code of the vaccine you wish to remove.
For more information on how to transmit your vaccine records through Medicare to the Australian Immunisation Register, please see our Knowledgebase article on AIR Transmissions.