The following options are available by navigating to File > Maintenance & Reports > General tab. If you are looking for information on any of the other tabs in this window, please see the relevant link below:
- The Daily tab
- The Monthly tab
- The Practice Analysis tab
- The Administrator tab
- The Other Reports tab
- The Disease Coding tab
This opens a list of all the postcodes entered into Genie. These can be updated via Special > Software Updates > ticking the box to the left of Postcodes and clicking Install 1 item.
Import/Export Quick Reports:
This allows you to export or import QuickReport templates that have been created in Genie. This is useful if you want to use a template that another Genie user has created, or vice versa. When you click the Import/Export Quick Reports icon, you will be asked if you want to export or import a Quick Report.
Clicking the Export button will prompt you to select the template from your data file to export. This will be saved in the Genie folder of the computer you are using as two files: the QuickReport itself, and a 4QR resource file. You will only need to use the QuickReport file. You can then attach this file to an email and send it to another user.
Clicking the Import button will allow you to select the QuickReport to import into your data file. In the window that appears, navigate to the location where you have saved the QuickReport file, select the file and click Open. This template will now be available when you go to File > QuickReports and click Load.
Note: The name of the QuickReport will be the same as it is in the data file. Changing the name of the file will not change the name of the QuickReport once it is imported.
Track Individual Pathology Results:
This allows you to specify which results to individually track if your laboratory is sending results in HL7 format, rather than PIT format. This feature will only work if:
- Your local laboratory is transmitting results in HL7 format, AND
- Your local laboratory is using the universal LOINC codes to identify specific tests.
Some laboratories do not transmit the universal LOINC code. If this feature is not working for you, then speak with your local laboratory. It is not possible for Genie to include each laboratory's codes.
The universal LOINC codes used by Genie are as follows:
Creatinine: 14682-9, 2160-0
Microalbumin: 1754-1, 14957-5
ACR: 9318-7, 14959-1
Triglycerides: 14927-8, 30524-3
HDL: 12771-2, 12772-0, 14646-4, 16616-5, 2085-9
LDL: 13457-7, 12773-8, 14155-6, 22748-8
hbA1C: 4546-8, 4547-6, 4548-4, 4549-2, 17856-6, 59261-8
PSA: 10886-0, 12841-3, 19197-3, 19201-3, 19203-9, 2857-1
TFT: 3016-3, 3024-7, 14920-3, 14928-6, 3051-0
If you select any tests in this window, then a separate record will be created at a time of importation. This record will contain the numeric value of the result, which can then be graphed for each patient who has had this test performed.
You can select or deselect tests at any time, however, while a test is deselected, any results coming in will not be stored so as to be able to be graphed. If a test is selected, relevant results will only be able to be graphed from the date of selection. In short, this function is NOT retrospective.
Bear in mind that a separate record will be created for every specific result that you select. For example, if you select creatinine, glucose, cholesterol, & triglycerides to be tracked, then FOUR separate records will be created with every E/LFT you perform, as well as the main result record. Although this is well within Genie's capabilities, backups and data file rebuilds may take longer to perform. Since the only advantage to this feature is the ability to graph specific results, you should only track tests which would be meaningful or useful as a graph.
Delete 4D Preferences:
Note: This button only works if your practice is on Genie v8.9.2 or above.
Deletes your 4D Preferences folder and its contents, which can help solve a number of problems. After you click this button, Genie will automatically quit on your computer, delete the 4D Preferences folder, then restart Genie.
For more information on what this does, and how to perform a manual delete of 4D Preferences, see our article on Deleting 4D Preferences.
Reset ID Numbers:
Clicking on this icon resets the counters used to generate unique IDs in Genie. This can be used if you get a 'failure to save non-unique data' error.
Set Client-Server Timeouts (Genie Client only):
Opens the Network Timeout Settings window. In this window, three slider bars can be altered to decrease the likelihood of being disconnected in Genie. Our recommended settings are as below.
- Normal Operation: Controls the timeout between the client and server computer during normal operations (e.g. navigating the Appointment Book, entering Clinical information etc.). This can be increased if you are experiencing dropouts during normal use.
- Long-Running Commands: Controls the timeout during long running commands (i.e. processes that have been previously susceptible to timeouts). This can be increased if you are experiencing dropouts when transmitting HIC Online transmissions.
- Idle Connections: Controls the timeout for DB4D and SQL connections. These connections are different to application connections in that transmissions are not constant. If your intermediate routing device (router, firewall, wireless access point etc) has a shorter timeout than this setting, it may identify and close these connections. As the connection has not been closed by Genie itself, Genie will then attempt to reuse this connection and may encounter an issue. This can be decreased to ensure Genie closes the connection before your router or firewall interferes.
For more information about any of these three sliders, click on the Information button to the left of the relevant slider.
Please Note: Any changes made in this window will take effect the next time the Genie Server application is restarted.
Create All Patient Image Folders:
Creates a folder on the Server for each patient in which to store their images and attachments. This is used if you do not use ImagePro or attachments in Genie and prefer to attach files to patients directly into their folder on the Server.
Audit Patient Images (to be run in Genie Solo):
Ensures that references have been correctly created for the actual contents of the patients' images. This works in a similar manner to the Synchronise button in a patient's Image Browser except that it does this for every patient. It does not delete images, it only deletes any invalid references to images that no longer exist on the Server or creates references for new images. ImagePro should do this on its own, but in some circumstances it does not.
Please Note: This needs to be run in Genie Solo on the Server computer and may take considerable time, depending on the number of patients and images.
Rebuild Indices / Rebuild Data File (to be run in Genie Solo):
The Rebuild Indices function will rebuild all indices in the data file and can resolve many data corruption problems. Alt + clicking on the Rebuild Indices icon will rebuild the data file by exporting and then importing all records. This process can take a long time to complete but it is gentler than other repair options. However, you must shut down Genie Server and log into Genie Solo on your Server to run this process. The Rebuild Data File should only be performed at the instruction of Genie Support.
Clean Up Data File:
This examines every field of every record in the database and repairs any invalid values. Both this and the Rebuild Indices can be done on occasion as maintenance to help prevent data corruption.
Maintenance & Security Centre (Genie Solo only):
This opens the 4D Maintenance & Security Centre to allow for data repair and compacting. This option is only available within Maintenance & Reports in Genie Solo. Alternatively, it can be accessed via Genie Server on the Server machine. For more information on this feature, please see our Maintenance and Security Centre article.
Server Admin Window (Genie Client only):
This opens the Genie Server Administration Window that appears on the Server.
GenieWeb (Genie Client only):