To send claims through ECLIPSE each doctor in the practice must specify the hospital or site that they want to claim services for, their payee ID for each fund they will be claiming with and the default arrangement that they have with each fund
Before you begin
All users must be registered with the health funds they intend to claim through. Once you have been registered you can go ahead and start setting up your User Preference to allow billing through ECLIPSE.
User Preferences Setup
Although the Practice Sites in the User Preferences dictate the provider number used for individual claims, the doctor's primary provider number will also need to be entered into the appropriate field under the Details tab. Without this entered, it will not be possible to raise any ECLIPSE claims for the doctor in question.
The Facility ID or hospital provider number is usually a seven digit number followed by a letter (i.e. 0012345A) that is used to identify the site where this service was performed.
To enter this number for a specific doctor, go to File > All User Preferences, double-click on the relevant doctor's name, click on the Practice Sites tab, double-click on the relevant practice site, enter the number into the Facility ID field and click OK.
If you do not have this site listed in this window, click the Add New Record button (blue plus sign), enter the relevant details and click OK.
If you do not know the Facility ID, you can contact the site itself and confirm their provider number. Alternatively, a comprehensive list of all current Commonwealth-declared hospitals and their Facility IDs is available in the Excel document linked at the bottom of this Department of Health web page.
Fund Payee ID and Claim Type
For doctors who have an Agreement (No Gap) or Scheme (Known Gap) arrangement with health funds you will need to enter their Fund Payee ID into Genie. The Fund Payee ID number should be allocated to a provider at the time that they register with a health fund.
To enter the Fund Payee ID for a doctor, go to File > All User Preferences, double-click on the relevant doctor's name, click on the ECLIPSE tab, slow-double click (click-pause-click) in the Fund Payee ID column next to the relevant health fund, type the ID number, press the Tab key on your keyboard and click Save.