Assistant Invoicing

Billing for an assistant that is not one of your doctors 

1. Create your invoice for your procedural items as normal.  
2. At the bottom of the screen, select Include Asst’s Fee. You will be prompted to enter the surname of the assistant. 
3. Once you have selected your assistant, you will be presented with the fee calculation window as below.                                                                                                             
4. Select the fee to charge and click OK. This will add the assist fee and item to the invoice so that the invoice reflects both the surgeon's items and the assistant's.
5. If submitting this invoice to Medicare it will need to be sent manually.  

Billing as the assistant for one of your doctors 

1. Create your invoice as normal including only the surgical items.  
2. Select Invoice as Asst at the bottom of the screen. You will be prompted to enter the surname of the surgeon. 
3. Once you have selected the surgeon you will be prompted with the fee calculation window as below
4. Select the fee to charge and click OK. 
5. The procedural items in your invoice will be replaced by either item number 51300 or 51303 depending on the aggregate fee of the procedural items. The surgeon's name, provider number (if recorded in their Address Book entry), and the item number will all be inserted into the Notes field in the invoice. 
6. You can proceed with submitting this claim to Medicare or DVA as per normal. 

Things to note before billing through ECLIPSE: 

• If the principal provider/surgeon is a doctor from your practice, and you are wanting this provider to receive the payment for both the procedural and assistant items, submit these as two separate vouchers in the same invoice. 
• If you are billing on behalf of an assistant that is a doctor external to your practice, and this assistant would like to be paid directly, you will need to create two invoices. The first invoice will need to be the procedural items for your surgeon and will need to be submitted first. The second invoice will be for only the assistant items and submitted after the procedural item invoice. If Medicare receives these in a different order, they may reject the claims.  

Billing for an assistant that is not one of your doctors 

1. Go to Billing > IMC Invoice Wizard. 
2. Select the surgeon from your practice as the principal provider and complete the remaining relevant fields. Select Next. 
3. If you are wanting to include both the procedural voucher and assistant voucher on the same invoice so that the principal provider is paid for both, first create the voucher with the procedural items. Upon selecting Save you will be prompted with this window
4. Select Skip this Voucher.
5. Add a new voucher using the blue plus icon. Select the servicing provider icon and choose Assistant. This will prompt you to find your assistant from within the Address Book. Make the appropriate additions to the voucher, including adding the assistant item.  
6. Select Save. In the next window you will be prompted to either store or transmit the claim. 
7. If you are wanting to submit the claims for the procedural and assistant items separately, perform steps 1 -3. When asked if they would like to create a voucher for the assistant’s fee select ‘Not Yet’. Save the voucher and transmit as normal. You will then need to create a new invoice using step 1 & 2 and then proceed to step 5 & 6.  

Billing as the assistant for one of your doctors 

1. Go to Billing > IMC Invoice Wizard. 
2. Under Principal Provider, select the doctor from your practice who assisted in the surgery. Complete the other relevant fields and select Next.  
3. In the next window, leave the servicing provider as your doctor. Add the procedural items to the claim and select Save.  
4. You will be prompted with the following window:  
5. Select Invoice as Assistant and you will be prompted to enter the surname of the surgeon. This will give you all records in your address book with this surname. Select the appropriate provider. This will take you back to your vouchers window. If you open the voucher you have just created, you will notice that Genie has changed the procedural items to the appropriate assistant item. 
6. Select Next and then choose to store the claim or transmit.