When you need to include a logo, letterhead or electronic signature in a letter template, Genie allows you to insert an image using the Picture from Library expression. Once you've added an image to the Genie Picture Library, you can insert it in any of your new or existing letter templates.
Before you begin
For more generalised information about using Genie's built in letter writer, it's best to start with the Customising Letter Templates article. Most standard image formats can be used in Genie (JPG, TIFF, PNG, BMP etc.). If you have a letterhead or logo that you have created or received from an external source (e.g. graphic design company), please ensure it is saved in an easily accessible location on your hard drive.
Adding an image to the Picture Library
- Open either a Referral/Reply Letter
or Merged Letter 
- On the left-hand side of the window, under the Expressions heading, double-click on Picture From Library
- In the Picture Library window, click Add
- In the subsequent Add Picture window, click Browse and then locate the image file in the Image Browser window that opens
- Select the file and then click Open
- Once you've selected the image, a preview will appear in the Add Picture window. Give the picture a meaningful title in the Picture Name field. The Width and Height options determine how big the image will appear in the letter. Ensure Keep Proportions is ticked so that if you adjust either the Width or Height, it adjusts the other accordingly
- Click OK and you'll be returned to the Picture Library window.
Adding an image to a Referral/Reply Letter template
- Open the Referral/Reply letter window by clicking the red quill icon
- Select the relevant template from the Template dropdown at the top of the window and then click Edit Template in the top right-hand corner of the window
- Position your mouse cursor where you want to insert the image and then double-click on Picture from Library in the Expressions column on the left-hand side of the window
Note: the image can be moved once it's been inserted into the letter template.
- Select the image you've added to the Picture Library and then click OK
- In the subsequent window, there are two options for how the image can be inserted into the letter. There's no right or wrong choice, and you might want try both to determine which option is more suitable for you.
- Insert Picture in Text Flow: this option ensures the image will move down the page as you type the body of the letter
- Insert Picture in Page: this option ensures the image has a static position in the letter, i.e. it won't move as you type the body of the letter. If you've inserted a picture in page but need to edit or remove it, you may find it won't select when you click it. To make changes to this image, hold down Cmd/ Ctrl on your keyboard and then select the image.
- Click OK to insert the image.
- Click Save in the top right-hand corner of the window to save the template.
Adding an image to a Merged Letter template
- Open the Merged Letter Templates by clicking the golden pages icon
- Double-click to open the relevant template
- Position your mouse cursor where you want to insert the image and then double-click on Picture from Library in the Expressions column on the left-hand side of the window
Note: the image can be moved once it's been inserted into the letter template.
- Select the image you've added to the Picture Library and then click OK
- In the subsequent window, there are two options for how the image can be inserted into the letter. There's no right or wrong choice, and you might want try both to determine which option is more suitable for you.
- Insert Picture in Text Flow: this option ensures the image will move down the page as you type the body of the letter
- Insert Picture in Page: this option ensures the image has a static position in the letter, i.e. it won't move as you type the body of the letter. If you've inserted a picture in page but need to edit or remove it, you may find it won't select when you click it. To make changes to this image, hold down Cmd/ Ctrl on your keyboard and then select the image.
- Click OK to insert the image.
- Click the Save button
to save the template.
Related Articles
Importing signatures into letters
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